How to Create an Effective Product-led SaaS Pricing Strategy

Product-led growth (PLG) has become one of the most important and pervasive topics in SaaS. 

PLG refers broadly to a strategy in which a company puts its product(s) at the center of its organizational strategy. Companies that embrace PLG are outperforming industry benchmarks for financial performance and customer satisfaction.

The definition of product-led growth is often simplified in the public discourse to “offering a free version of your SaaS product”. But in practice, PLG is much more complex. What’s more, there’s an unsung hero that’s the beating heart of PLG: pricing

How is PLG impacting SaaS pricing?

OpenView Partners, a Boston-based venture capital firm, is generally considered the first to coin the concept of product-led growth. In a piece first published in May 2022, OpenView identifies 11 key principles that define a PLG strategy.

Three of the 11 principles OpenView outlines are specifically focused on SaaS pricing. These include:

  1. Monetize after you deliver value
  2. Monetize based on usage
  3. Monetize beyond software

Clearly, OpenView sees SaaS pricing and monetization as a central element of the industry’s shift to PLG. But why?

For starters, there are only so many levers you can pull to pursue growth for your SaaS. You can acquire new customers, sell more “stuff” to existing customers, or increase average revenue per user through pricing increases. 

Pricing is usually the forgotten lever, but it actually has the biggest impact on performance. In fact, a 1% improvement in pricing can translate to an 11%+ increase in margins. 

PLG is centered on growth, so it makes sense that pricing is becoming more of a focal point of the growth strategy for companies embracing the strategy.

Companies are evaluating SaaS pricing strategies to ensure they support OpenView’s other key PLG concepts, such as “build for the end user”, “build to be discovered”, and “delivery instant product value”. As these concepts suggest, customers must experience instant value in a PLG world – low or no friction engagement models that quickly onboard users are a requirement.

Traditional sales-led approaches often require multiple rounds of calls, demos, chats, or email exchanges before a customer receives a price. That approach doesn’t work in PLG. The shift to PLG demands new approaches to pricing transparency and pricing strategy.

2 key pillars of product-led pricing strategy design

Product-led SaaS pricing isn’t just about following the crowd and offering a free product or deploying usage-based pricing (UBP). It’s about making a set of interrelated decisions on a product packaging model strategy and pricing model strategy to optimize for the needs of your ideal customers.

1. Product-led SaaS packaging strategy

There’s a lot of work to be done before you come up with packaging. You need to figure out who you’re helping (your customers), what problem you’re trying to solve for those customers, and what product you are offering to solve that problem. You need to analyze the value solving that problem creates for the customer.

We’re going to assume you’re through those gates. You’ve identified an audience, a problem to solve for that audience, and you’ve crafted a solution to that problem in the form of a SaaS product.

One of the first key decisions you must make is packaging, or how to assemble and structure your product for sale to your target customers. As with SaaS overall, there are a number of elements you must consider in designing PLG-friendly SaaS packaging:

Tiering strategy

The first decision you must make is how to structure your product for sale. Will you offer a single package or multiple plans? Or will your product be sold a-la-carte? Will you offer add-ons? This set of decisions refers to your tiering strategy.

Most SaaS companies use a tiered packaging strategy, in which a single product is sold in multiple plans with different entitlements to usage and features. 

The term “good-better-best” refers to a packaging strategy in which you offer three product tiers, with each successive tier offering more usage or features for a higher price. The entry-level tier is the most affordable and is “good”, the middle tier is “better” and fits most customers, and, you guessed it, the most expensive tier is “best”.

A tiered packaging strategy with three “good-better-best” tiers is the most common packaging model for SaaS, including PLG SaaS companies. That’s a good place to start, but it’s not enough to just go along with the crowd. 

You should define your tiering strategy based on your customer segmentation. You could have a single product offering or as many as 10 or 12 tiers. You should have a product package that is designed to serve each of your product’s key customer segments.

Another consideration in packaging is whether or not you will offer a free tier of your product. A free tier can be the “good” offering in your “good-better-best” packaging structure or another tier in addition to your paid “good-better-best” tiers. 

The decision on whether or not to offer a free tier is as much a decision about the nature of your product and your company’s customer acquisition goals as it is a pricing decision.

Tier definition 

You have a SaaS product, and you’ve defined the customer segments you need to serve with your product. Your product offers certain features that are available to customers. How do you decide which features to offer to which customers?

This challenge refers to tier definition – how you define the “content” of each of your product plans to suit the customer segment(s) that each plan is intended to serve.

There are basically three options for how a SaaS product plan is structured: features, usage, or a combination of the two.

  • Features: In our framework, features refer to components of your product that are either available or not available and do not scale with consumption; it’s a binary decision. For example, you might entitle customers to SAML SSO or not – this is a feature.
  • Usage: Usage factors generally refer to entitlements to consume your product. For example, you might have a plan that allows customers “5 users”, “5GB storage”, or “5,000 marketing contacts per month”. These are limits on the amount that a given customer can use the product.
  • Hybrid: This is simply using a combination of features and usage to set limits on how a customer or customers can use your product.

The concept of “usage” is central to establishing a SaaS packaging strategy for product-led growth. PLG or not, software entitlements to features commonly increase for more expensive plans of a given product. But in PLG, the concept of usage, alternatively called consumption, is at the forefront – after all, a key tenet of PLG is to monetize based on usage.

We find that most product-led SaaS companies design their product plans around a combination of features and usage factors. Typically, they set limits on consumption around 3 to 5 key usage factors. 

Free and lower-cost entry-level plans typically have more usage factors than more expensive plans, and more expensive plans are often entitled to unlimited usage across more or all usage factors.  

There are also many linkages here to pricing – you can’t design packaging in a vacuum. Good pricing starts with analyzing value. Part of analyzing value is determining value metrics, or the units that measure how your customer gets their perceived value from consuming your product. 

The value metric becomes the foundation of how to determine a pricing metric, which is the unit(s) used to charge your customer for your product. The value metrics not chosen as your pricing metric typically become those usage factors that define the limits of each of your product’s plans.

2. Product-led SaaS pricing model strategy

Determining your SaaS pricing model strategy is the other key foundation of establishing a product-led SaaS pricing strategy.

Product-led pricing model strategy involves determining how you will price your product to your target customers. This involves defining a number of elements associated with how you will price your product, which are interrelated to one another, and considering your product packaging decisions as well. 

Product packaging considerations

Key elements you’ll have to determine include:

  • Your product’s value metrics and a correlating pricing metric as described in the previous section
  • A pricing model for your product, which is directly influenced by your chosen pricing metric(s)
  • Metering and billing terms that determine if you offer a pay-as-you-go model, require term subscriptions, or have a hybrid of the two
  • A pricing meter that defines whether your pricing will be expressed per month, like most SaaS offerings, or per second, per minute, per hour, per year, etc.

One of the most important of these decisions is your chosen pricing model, as this will define how you monetize your product and will also help determine how you set up the other elements of pricing described above, such as your critically-important value and price metrics. 

You have the following product-led SaaS pricing models to choose from:

Flat-fee

In a flat-fee model, the customer pays a recurring, predefined monthly, annual, or other term subscription fee for access to a defined product and tier. The pricing metric in a flat-fee offering is structured into the usage factors that are used to define each plan of the offering. 

EXAMPLE: You pay $100 per month for the “Gold” plan of a product, which provides you with up to 100GB of storage. In this case, the GB of storage is the pricing metric.

Per-user

Per-user, or seat-based, pricing is a model in which the customer pays a recurring, predefined monthly, annual, or other term subscription fee for each user that has access to a product and a given tier of that product (if applicable). 

Per user is a broad category of pricing models that encompasses more specific definitions of “user”, such as active users, agents, employees, or any model where each individual user of the software must pay for access to the software.

Per-user models are often used in combination with a tiered packaging strategy. In a per-user model, users are the pricing metric. 

Usage-based

A usage-based model is a pricing structure in which the customer pays for what they use. Usage is defined and metered based on a pricing metric(s). 

Usage-based models are commonly structured as pay-as-you-go, in which the customer is billed in arrears on a monthly basis for actual usage. Usage-based models can also use credits or similar structures to charge based on usage but require a term-based subscription.

Hybrid

A hybrid model is a combination of one or more of the above pricing models. Common hybrid strategies include dual price metrics as well as overage pricing. 

In a dual pricing metric strategy, a customer may pay a foundational flat-fee or per-user license, and then a usage-based fee for consumption of a particular feature. With overage pricing, a customer typically pays a flat-fee or per-user license for a defined plan, and that plan allows the customer a specified amount of usage. 

If the customer exceeds that usage, they pay for the overage on a usage basis. The customer in this scenario may choose to pay the overage fee or upgrade to the next tiered plan to access higher consumption limits 

EXAMPLE: A software license allows users to store up to 500 marketing contacts per month. The user must pay the overage fee per every 100 additional contacts. 

Most common product-led SaaS pricing strategy

With all of these interrelated choices for SaaS packaging and pricing, it can be difficult to know where to even start when it comes to establishing the right model for product-led growth.

You may see and hear the buzz about “monetizing based on usage”, but aren’t sure if that model makes sense for you, or what it really even means for your product context.

When you find yourself with this challenge, it can be helpful to learn from what your direct and aspirational peers in the market are doing.

In a recent study called PLG Pricing: Seats and Usage, PeerSignal and XaaS Pricing analyzed this topic by breaking down the packaging and pricing models of 125 SaaS vendors that PeerSignal classified as PLG leaders. 

PLG SaaS pricing trends

The companies included in PeerSignal and XaaS Pricing’s study ranged from startups to established public companies. The companies studied address a broad range of SaaS categories. 

Here’s what the research discovered:

  • There is no one right way to approach SaaS pricing and packaging for PLG. Overall, 17 different combinations of packaging and pricing models were observed in the study. That said, there were some models that stood out as much more popular than others.
  • Usage-based pricing is often talked about, but not often used. Only 6% of the companies that were analyzed used true usage-based pricing where pricing is metered by usage. 28% use some usage-based pricing, typically for overage pricing.
  • The traditional per-user pricing model is most popular among product-led growth leaders. In fact, 58% of PLG companies use a per-user pricing model. The rest largely use flat-fee models.
  • Tiered packaging models with usage-based tier definitions are standard. 74% of the PLG companies analyzed in the study use a usage-based tiering model.

These results suggest that if you are a product-led SaaS company operating today, you most likely currently employ or will soon employ most of the following strategies:

  • Flat-fee or per-user pricing model; overage pricing depends on company and industry
  • Between three and five total product editions, usually including a free plan, two to three self-serve plans, and an enterprise plan with custom pricing
  • Editions are defined based on a combination of features and usage factors 
  • Three to five usage factors (based on your product’s value metrics) are employed to define editions; usage factors are consistent from plan to plan, and plans are clearly presented to show how upgrades enable additional usage 
  • The free plan and/or first paid plan may have more factors gating usage (approximately 10 to 15 on average) than other plans, which is done to place more fences on usage and promote faster upsell to paid plans
  • One of the factors is clearly signaled as the primary pricing metric, aligning to your value metric, and presented as such on the page, often with a volume pricing drop-down menu or sliding scale calculator
  • Usage factors are usually softly managed limits, meaning vendors will monitor usage for repeated overages and then engage with customers to manage the upgrade; overage is only chargeable if the company employs a UBP strategy.

For most, the above framework offers a good place to start when shaping a product-led SaaS pricing strategy.  But you must also consider the state of your product-led journey and the goals of your pricing strategy.

The product-led SaaS pricing roadmap

While there are clear norms in how leading product-led companies are approaching pricing strategy today, product-led SaaS pricing strategy is not a static effort. 

Pricing is dynamic and never finished. Leading product-led SaaS providers started at different places with their pricing strategies and will continuously iterate on pricing and packaging to optimize for product-led growth.

There are four stages of a pricing and packaging strategy that you’ll progress along as you pursue product-led growth for your SaaS product. Depending on your offering, customer preferences, market category norms, and competitors, you may have a different starting point and a different ending point.

It’s important to understand the journey and the options, so you can align your product and business to a product-led SaaS pricing roadmap that is optimal for your goals.

The center of product-led pricing strategy is the concept of monetizing based on usage. The journey states that concept as a central driver. Stages of the product-led SaaS pricing roadmap include the following:

No usage-based pricing or packaging  

Just like it sounds, with this type of model, you don’t price with a usage-based pricing model, and you don’t have any usage elements incorporated into your packaging strategy. This model is usually best for products with per-user pricing where everyone in the organization is intended to be a user. 

A good example is Lattice, a provider of employee engagement software. This model is typically a starting point and ending point for companies that are unlikely to deploy a usage-based model.

Usage-based tiering with traditional pricing 

This is the predominant model among today’s product-led SaaS leaders. With this model, you have traditional subscription pricing with a flat-fee or per-user pricing model. You define clear tiers of your product (typically three to five), with each tier imposing limits on consumption. 

Tiers are defined around a clear pricing metric that ties to your value metric, and a small number of other critical usage metrics. This model incentivizes customers to upgrade when they need more features or users, as well as for usage when they exceed the imposed limits of their selected plan.

Usage-based tiering with traditional pricing, plus conditional usage-based pricing

This model uses the same tenets of the previous model but applies additional charges based on usage-based pricing. Most commonly, these additional charges are for overage. 

EXAMPLE: A business intelligence software company may charge a flat-fee or per-user price for a given plan and impose a plan tier limit of published dashboards. 

With this model, the company would then charge an overage fee per additional published dashboard. Other variants of this model use the same structure but apply different rules for what triggers the conditional usage-based pricing. 

A common example is feature-based pricing, such as that used by Stripe or others in the payments market. There is a base charge and other charges that are enabled based on situational usage of those features. These are different than add-on products in that they can be dynamically enabled or disabled on a transaction-by-transaction basis.

Pure usage-based pricing

This refers to a model in which the company prices solely based on usage.

How to choose the right product-led SaaS pricing strategy

The first step is to ensure that your organization properly defines what being product-led means for your business. Being product-led is a company ethos that extends well beyond pricing and impacts all facets of your business. 

As with product-led SaaS pricing, there are many options for being product-led. You need to understand which operating model works for your business, what the dependencies are, and how pricing fits into that equation.

Steps to creating a product-led pricing strategy 

When it comes to determining your pricing and packaging strategy, choosing the right approach really comes down to

  • Defining ownership
  • Establishing pricing as a process, not a project
  • Doing your homework

Define ownership

Pricing is a difficult function because there’s typically not a single owner. This is especially true for startups and early-stage companies. Pricing is either no one’s job or everyone’s job. To succeed with product-led pricing, it’s really important to establish clear roles and accountability.

You should think of pricing as a process, not a project. It’s impossible to ever be “finished” with pricing. Markets move, customer expectations change, and you need to adapt your pricing strategy accordingly. 

Establish a process

Once pricing ownership and roles are defined, you need to define a process for how your company will evaluate and make pricing decisions. A key element of this is also defining how you will prioritize the pricing challenges you tackle (of which there will be many). 

There is no single script to follow. It will depend on your company. But establishing a process mindset and building systems that allow for regular evaluation of pricing will set you on the right path.

Do your homework

With people and processes established, it eventually comes time to do the actual work and conduct pricing research.

Many companies guess at pricing. You’ll differentiate by doing your homework. This means doing as much customer, competitor, and market category research as you can within the realistic constraints of the resources, budget, and timeline that you have.

Before you can set pricing, you need to understand, measure, and manage your product’s value. Value sets the context for pricing, and helps you establish key elements of your offering, such as your value metrics, which guide your pricing metrics. Value definition and management is a broad concept that is a critical starting point for establishing a pricing strategy.

In defining value and establishing pricing, you need to monitor your overall category, direct competitors, and aspirational competitors to anchor you in the reality of what is happening in the market. 

Customers contextualize your SaaS product based on its positioning. Every market has discount and premium players. Differentiating the ways you package your product, or the pricing models you use is a strategic decision that will require defining positioning, and then effectively communicating that positioning to customers.

Lastly, you need to talk to current and prospective customers to help inform your packaging and pricing strategy. This again depends on who you are and where you’re at – it may include conducting a handful of interviews or executing a quarterly global pricing survey program with thousands of surveys. 

However, don’t let your customers lead you astray – your customers will have biases that they introduce that need to be managed. 

But you’re at a significant advantage if you’re talking to customers to understand the perceived value, as well as preference for features and different pricing models.

Each of these steps warrants a separate post, and there is great reading out there in the market to get you started. If you establish people and processes, work around common goals, and adopt a research mindset, you’ll be on the road to effective product-led SaaS pricing.

Conclusion 

Product-led growth is a disruptive and transformational trend that defines how individuals and companies buy software.

Pricing is an unheralded focal point at the center of product-led growth. Product-led growth emphasizes low-friction, immediate value, and monetization aligned to usage – which in theory, is better aligned to value received.

Establishing a pricing roadmap for your company’s product-led growth strategy journey will help align you to customer demand and most effectively pursue your growth ambitions.

Name your price (and your strategy). Pursue product-led growth and determine the right price points with pricing software

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